Little Cedars PTA Policies and Procedures

Family Event Policy

All events held at Little Cedars by the Little Cedars PTA are all family events which means that all student no matter what age need to have an adult at the event with them. It is the parents responibility to take care of their children at PTA events.

Little Cedars PTA NSF Check Policy

The Little Cedars PTA truly appreciates the tremendous financial support that is given by our parents.  At the same time, we understand that occasionally families run into circumstances which may result in NSF checks.  The procedures outlined below will be used to collect these outstanding funds:

·         Upon receipt of a returned check, the Treasurer will notify the check writer by telephone and letter of the returned check and request replacement funds, including any and all bank fees.  A copy of the returned check will be included with the letter.

·         The check writer will need to return the call within 3 days to make arrangements for payment.

·         Payment in the form of cash, cashier’s check, or money order is expected within one week from the date the letter is mailed.  If the individual is unable to make a lump sum payment, the individual must contact the PTA Treasurer to arrange a payment plan within one week.

·         All telephone calls will be documented on the back of the bank notice, including the date and time of all conversations, the names of all people spoken with, if the person made promises of restitution, if a message was left, if the call received no answer, etc.

·         If payment is not received or the individual does not contact the PTA Treasurer within one week from the day the letter is mailed, a second letter will be sent informing the individual that their checks will no longer be accepted by the PTA.

·         At the time of yearbook distribution, anyone with outstanding NSF checks will have their yearbook withheld until full payment is received.

If you have any questions on the above policy, please contact the PTA Treasurer.

Cash Box Procedure

Little Cedars PTA

1.       The cash box must be requested by the Committee Chairperson to the Treasurer at least one week (7 days) prior to the event.

2.     The Committee Chairperson must be a current PTA member.

3.     Cash box requests can be made by e-mailing the Treasurer at seilitz@yahoo.com. 

4.     In this e-mail, please specify the name and date of the event and what time you will need the cash box. 

5.      Please also specify the amount of money and in what denominations you will need in the cash box.

6.     When the Committee Chairperson receives the cash box, two people must count and verify its contents.  These two people must also sign the Cash Box Form, located inside the cash box, validating the cash received.

7.      The cash box and its contents will be the responsibility of the Committee Chairperson until returned to the Treasurer.

8.     At the end of the event, the cash box must be counted and verified by the Chairperson and another PTA member.  The Cash Box Form must be completed and signed by both parties to validate the amount.